About the Role

The Events and Community Assistant supports the Events and Community Manager and the wider events team in delivering well-organised, welcoming, and smoothly run events that enrich campus life and strengthen the CODE community.

The role focuses on the practical, logistical, and administrative work that makes events successful: preparing spaces, coordinating resources, supporting organisers and guests, keeping event information up to date, and helping ensure events are delivered safely, accessibly, and in line with university policies.

MAIN RESPONSIBILITIES

Event Planning and Delivery Support

Assist the events team with the planning, coordination, and execution of large campus events, with a focus on logistical and administrative tasks.
Support event set-up and take-down, including room preparation, furniture arrangements, signage, technical equipment, materials, and post-event reset.
Help ensure event spaces are prepared on time and are functional, tidy, accessible, and welcoming for organisers and guests.
Help coordinate with service providers, especially by receiving deliveries and arranging collection times for hired equipment.
Support selected events taking place in the evenings and on weekends, with reasonable notice agreed in advance.

Small and Medium-Sized Event Coordination

Coordinate small and medium-sized events with the guidance and support of the Events and Community Manager.
Support the end-to-end execution of assigned events, from initial request and planning through to set-up, delivery, take-down, and follow-up.
Provide friendly, reliable, and proactive support to event organisers, participants, guests,and internal stakeholders.
Help ensure assigned events comply with university policies, safety regulations, legal requirements, accessibility standards, and sustainability best practices.

Event Resources and Storage

Help keep track of event resources, equipment, and materials.
Maintain the events storage area so items are organised, labelled, accessible, and stored safely.
Monitor stock levels for commonly used event supplies and inform the Events and Community Manager when items need to be reordered.
Support the safe movement of furniture, materials, and equipment when needed.

Room Bookings and Space Allocation

Assist with room bookings and space allocation for events.
Help prevent scheduling conflicts by keeping event information accurate and up to date.
Support communication with internal teams and event organisers regarding space use,set-up requirements, and event logistics.

Community Event Promotion

Assist with promoting community-focused events on campus through relevant internal Channels.
Support the preparation and distribution of event information, signage, and promotional materials.
Help make campus events more visible, accessible, and engaging for the CODE community.

Event Administration and Data

Assist with maintaining the events database, especially for events where you are directly Involved.
Keep event details, logistics notes, attendance information, and follow-up actions accurate and up to date.
Support documentation of event processes, recurring set-ups, resources, and lessons Learned.

Campus Support

Assist with maintaining the events database, especially for events where you are directly Involved.
Keep event details, logistics notes, attendance information, and follow-up actions accurate and up to date.
Support documentation of event processes, recurring set-ups, resources, and lessons learned.

Requirements

Experience in event planning, coordination, hospitality, community activities, or similar organisational work. Informal experience, such as organising personal, student, or community events, also counts.
Strong organisational skills and the ability to manage multiple tasks or projects at the same time.
Excellent verbal and written communication skills.
A reliable, proactive, and service-oriented working style.
Ability to work collaboratively in a fast-paced environment with students, staff, faculty,alumni, external partners, vendors, and guests.
Availability to work events that may take place in the evenings and on weekends, with reasonable notice agreed in advance.
Willingness to occasionally perform physically demanding tasks, such as safely moving furniture, carrying event materials, and supporting set-up or take-down.

Preferred, but Not Required

German language skills at approximately B1 level or above, especially for conversations with non-English-speaking vendors and service providers.

What You Will Gain

Hands-on events experience at the intersection of a university environment and Berlin’s tech ecosystem.
Experience working with internal stakeholders, external vendors, community partners,and event guests.
Practical skills in logistics, coordination, communication, customer service, event administration, and campus community building.
The opportunity to contribute directly to CODE’s campus life and community experience.

What you can expect:

Part-time contract: 20 hours per week
15 EUR hourly rate (gross)
Evening and weekend work will be required for some events, with reasonable notice agreed in advance.

About us

CODE is a private state-recognized and accredited university of applied sciences that is embedded into the vibrant network of Berlin’s digital economy. At the core of our study programs is a self-directed project-based learning concept. Together with a network of partner organizations, our goal is to provide students with practical, real-world, and digitally-oriented education and the ability to face the technological and social changes and challenges of tomorrow.

About Working At CODE:

CODE’s atmosphere is creative and dynamic, with an international team in the heart of Berlin. We value your strengths and will support you in your professional development as well as provide fair compensation and some fun additions. Most importantly, joining CODE means being a part of a passionate team that is shaping the future of higher education. CODE aims to be a place where everyone feels able to be themselves and do their best in an inclusive and respectful working environment, and where all team members can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of color, LGBTQIA+ and those with disabilities. We value diverse backgrounds and believe they are integral to our growth and development as an institution.