Ensure the effort to develop and establish an effective communications process, informing staff via electronic and printed media of activities, policy, process, and other issues relevant to security risk management within the organization., Support efforts to implement the Security Office strategic and operational goals in the areas of Information Management, Policy Development and Communications., Serve as a focal point for dissemination of prescriptive content and development of communications materials, development and maintenance of the Security Community Website, and the Security Practice Network, including the related flow of information., Administer and maintain the different knowledge management platforms within the Security Office SharePoint site., Coordinate with different actors within the Security Office, UNDP, and the UNSMS to support policy and communications efforts., Support prescriptive content management efforts, including development, review, and dissemination of security content., Ensure that prescriptive content owned by the SO is prepared, reviewed, and disseminated in accordance with the workflow defined in the Policy, ensuring that the content is accurate, up to date, and classified., Review, edit for clarity, and submit for approval, the policies and procedures proposed for implementation., Publish approved security policy and operating standards on the appropriate websites and networks., Develop targeted communications products, both printed and digital, to support policy comprehension., Maintain a listing of the prescriptive content items for which the unit is responsible, including the dates of mandatory review for each of them., Analyze existing prescriptive content and needs for new prescriptive content on a regular basis., Facilitate the clearance of content by relevant senior managers., Make arrangements and support the translation of the approved content in French and Spanish., Provide support in generating substantive input in the preparation of security reports as required by the SO in a timely and efficient manner., Support communications efforts related to crisis and emergency response within the SO to include both printed and digital products., Support reporting and analytical processes related to security compliance and oversight on behalf of the SO, including analysis of Safety and Security Incident Reports (SSIRS), Residential Security Measures (RSM), and Security Risk Management Measures (SRMM)., Assist in the collection, analysis, and application of security information to inform policy development and guidance., Assist in the development of relevant tools for security information gathering and analysis relevant to UNDP., Review, edit for clarity and audience, and submit for approval and implementation of general and specialized training materials; review of UNDSS training materials and transition of UN to UNDP specific terminology and activities, and dissemination of these materials to trainers., Maintain the SO SharePoint site, including through developing new content., Assist with formatting of content to be uploaded to the site, including multimedia content such as images, presentations, videos, explainers and other files., Implement regular online outreach to the online community via newsletter, security community, and other online tools., Track visitors to the site and identify related needs to improve visibility of the SO., Coordinate with UNDP security to gather input from the field to showcase best practices, activities, and lessons learned., Prepare summaries of network discussions., Coordinate in-house response to queries., Actively support and contribute to knowledge networks and professional communities., Perform other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
