Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V.mpg.de
Executive Assistant (m/f/d)
- Location
- Dresden
- Remote
- Hybrid
- Employment type
- Full-time, Temporary Work
- Experience
- Mid-Level
- Field
- Administration & Secretariat
- Application deadline
- Nov 13, 2026
Requirements at a glance
- Professional training (Required)
- English (Required)
- German B2 (Required)
- Microsoft Office (Required)
- 3+ years experience (Preferred)
RequiredPreferred
Today
Executive Assistant (m/f/d)
Organisation & Administration Dresden
Developmental and Evolutionary Biology & Genetics Neurosciences Structural and Cell Biology
Job Code: 2026-ExecutiveAssistant-Homebase-6000
Job Offer from October 23, 2026
The successful candidate will provide comprehensive assistance to a homebase, including a Scientific Director and associated Research Group Leaders. Fulfilling an important role at the intersection between scientists and administration, you will provide a professional, efficient and courteous first point of contact, often requiring a high level of creativity and tact. The job will benefit from someone with a service-oriented mentality, attention to detail, and excellent communication skills.
Main Responsibilities
Director Support
- Organize and plan administrative logistics for a Scientific Director, including scheduling, communication, events, and travel
- Provide proactive oversight and support for the director
- Prioritize messages for action, draft and proofread responses in English and German, preserving confidentiality
- Facilitate interactions and communication in German
- Prepare agendas and take high quality minutes, follow up for the director
Group & Institute Support
- Organize administrative tasks for the director’s homebase (2-3 additional group leaders), focusing on scheduling, communication, events, and travel
- Support for institute committees, prepare agendas and minutes, follow up tasks
- Coordinate guest researcher visits and events (e.g. meetings, seminars, summer schools, alumni events)
- Assist with personnel matters (supporting initial contract requests and extensions, onboarding and offboarding)
- Engage with fellow executive assistants regarding work matters, quality improvement, and continued personal development
Salary for this role
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