Foreign language Secretary (m/f/d) in Full- or Part-time (min. 24 hrs/week)

The PMIO supports the Programme Manager in the implementation of the European Fusion Roadmap and the achievement of the milestones across the eight Missions defined in the EU roadmap by coordinating the EUROfusion activities related to Training and Education, Technology transfer, Information Technology, monitoring of the grant deliverables and milestones as well as some industry relations. Occasionally, this position may need to support the PMU secretariat, the Administration department and the Communications office.

Your responsibilities

• General secretarial duties
• Preparation and monitoring of purchase requisitions, monitoring the advertising material archive, and reordering if necessary
• Distribution of information materials, e.g., to consortium members and EUROfusion scholarship holders
• Central contact person for the external experts, PMU and the Max Planck Institute for Plasma Physics (IPP) (managing all stages of the process, from first contact with the expert until payment)
• Monitoring of the reporting for Education and Training (annual and interim reports)
• Collaboration with IPP and use of IPP services/tools (e.g. eProcurement, xSuite, DI application)

Your qualifications

• Administrative Expertise: Proven experience in managing calendars, scheduling meetings, and organizing domestic and international travel.
• Ability to accurately translate a variety of documents and interpret conversations during meetings.
• Exceptional verbal and written communication skills in both English and German.
• Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Organizational Skills: Excellent organizational abilities, with a strong focus on attention to detail and time management.
• A flexible and adaptable approach to work, capable of handling a demanding workload and a variety of different task
• The ability to work well with others, both independently and as part of a team.

The reasons to start with us

• The salary is based on the assignment of tasks and qualifications and goes up to salary grade 8 according to the German public sector tariff (TVöD Bund), subsidies for capital-forming benefits and annual bonus payments
• You will be part of one of the largest scientific and technical projects in Germany
• Limited contract until the end of the Horizon Europe framework period (31 December 2027).
• Flexible working time models
• Remote working is possible in some cases (depending on operational requirements)
• 30 days of vacation (based on a 5-day week) and additional days off, e.g. at Christmas and New Year's Eve
• Company pension plan for the public sector (VBL supplementary pension)
• Subsidies for job tickets (e.g. Deutschlandticket)
• Canteen with a varied menu
• Free parking at the institute premises and direct connection to public transport
• Further training opportunities for professional development, skills trainings and the Max Planck Society's online training academy
• Company health management for health care and prevention
• Various sports activities, groups and courses
• Social counseling for support in difficult life and work situations
• Family service for all questions relating to work-life balance
• Discounted vacation apartments in Germany and abroad

We value a fair, diverse and inclusive work environment. We welcome applications from all individuals, regardless of their sexual orientation or their social, ethnical or religious background. We aim to increase the representation of women in areas where they are underrepresented and encourage them to apply. We also support the hiring of people with disabilities and invite them to apply.

#buildastar At the Max Planck Institute for Plasma Physics, stars are born — in two senses — in our experiments and in the careers of our employees. #buildastar describes our mission to bring the energy of the sun to Earth and promote individual success stories. We strive for scientific breakthroughs and want to help people shine in their careers.

Diversity. Unleash your talent within an innovative team that values diversity. Shape the future and grow in a dynamic environment.

Pioneering Spirit. Experience exceptional cutting-edge research with unique large-scale projects in Germany that are recognized internationally. Become part of a team that pioneers new frontiers.

Trust. Trust is our foundation. Openness and honesty foster a respectful collaboration that values individual contributions. Diverse perspectives drive collective success forward.