Course and Conference Officer

There is a need to work some evenings and weekends, taking a share of shifts to deliver the events programme.

You have

• Experience in event coordination, conference planning, courses, or similar projects, giving you the skills to thrive in EMBL’s busy events program.
• We’re looking for enthusiastic team players who are great at organizing themselves, juggling multiple tasks, and keeping everything running smoothly.
• Strong administrative, coordination, and customer service skills help you communicate effectively and build trust with scientists, customers, and colleagues.
• Full fluency in English is a must.
• Confident using Microsoft Office, especially Outlook and Excel.
• Experience working with databases, content management systems, and registration platforms.
• Quick to pick up new software and systems.
• Excellent time-management skills—you can multitask and stay calm under pressure.
• A natural communicator who’s great at building relationships.
• Sharp attention to detail.
• A degree (especially in an events-related field), other relevant qualifications, or equivalent experience.

You may also have

We work in English, but some German language skills can be an advantage.

Contract length:

3 years, renewable to a maximum of 9 years. With clear progression opportunities within the team.

Salary:

Grade 4 - monthly salary dependent upon experience and training, starting from 3.812 EUR after tax (excl. pension and health insurance contributions).

Initial interviews will be virtual, likely Monday 23 and Tuesday 24 November 2026. Second stage onsite interviews are in Heidelberg, likely 2 December 2026.

Why join us

EMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are, therefore, committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation.

We encourage applications from individuals who can complement our existing team – we believe that success is built on having teams whose backgrounds and personal experiences reflect the diversity of the populations that our science serves. We actively encourage applications from all genders and cultures, ethnic groups and all demographics to help us avoid perpetuating biases and oversights at this transformational point in our people strategy.

Enjoy lots of benefits:

• Financial incentives:Salary free of income tax, Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances
• Flexible working arrangements
• Private medical insurancefor you and your immediate family (including all prescriptions and generous dental & optical cover)
• Generous time off:30 days annual leave per year, in addition to public holidays
• Relocation packageincluding installation grant(if applicable)
• Campus life:Free shuttle bus (Heidelberg), library, subsidised on-site cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)
• Family benefits: Kindergarten (Heidelberg), 10 days of child sick leave, generous paid maternity/parental leave and monthly family & child allowances
• Benefits for international newcomers:Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance.

What else you need to know

• International applicants:We recruit internationally and successful candidates are offered visa exemptions.
• EMBL is a signatory of DORA.
• Diversity and inclusion:At EMBL, we believe that diverse teams drive innovation and scientific excellence. We encourage applications from candidates of all genders, identities, nationalities and/or any other diverse backgrounds.
• How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.

Closing Date

03/11/2026