Serve as a primary point of contact for all operational and administrative needs across the programme., Act as the central point of contact for team members and external partners on day-to-day operational questions and processes., Coordinating with the Grants & Contracts and Finance teams to organise contracts, invoices, and grants with suppliers and partners and ensure payments are processed appropriately, Initiate and track programme legal needs, requests, and reporting processes., Support recruitment efforts by assisting with scheduling, onboarding logistics, and coordination with the Global P&C team. Lead the onboarding processes for new team members, creating and maintaining onboarding documents., Maintain and optimise team internal systems for file and document storage, Support fundraising processes including impact tracking and regular funder updates, proposal writing, developing programmatic case studies, and preparing funder reports., Coordinate external-facing activities such as events, workshops, publications, stunts, and campaign launches – overseeing planning, logistics, and execution from start to finish., Act as a liaison between project teams and external stakeholders – convening groups, facilitating co-development processes, and managing coalitions or sign-on initiatives., Track expenditures in line with project budgets., Maintain a high-level overview of internal team objectives, activities, deadlines, and project progress across workstreams. Facilitate weekly project check-ins, follow up on outputs, and ensure timely delivery, collaboration, and information-sharing., Evaluate and refine project management tools and processes to improve coordination, efficiency, and clarity across the team., Plan and organise team-wide activities including the annual retreat, coworking days, and strategy meetings in collaboration with the Chief of Staff.
