Finance & Accounting Officer (m/f/d)

Application deadline: 9 June 2024

Starting date: As soon as possible

Contract: Unlimited

Working Hours: Full-Time

Place of work: Berlin

Who are we?

We are a small consultancy specialised in the coordination of transnational cooperation projects, mostly funded by the European Commission (Horizon; Interreg, Erasmus), but also other public donors. Our topical focus lies in projects dealing with the sustainable use of the sea. Among others we run the permanent secretariat of the SUBMARINER Network for the Promotion of Blue Growth as well as the EU4Algae initiative. SUBMARINER is a flagship initiative within the EU Baltic Sea Strategy as well as EU Mission ‘Restore our Oceans’, bringing together a variety of public and private stakeholders, all engaged in the innovative and sustainable use of marine resources.

s.Pro / SUBMARINER have currently a portfolio of 25 ‘active’ projects with a volume of almost € 8 million for our services and a total project volume of more than € 80 million.

All projects have a term of three to four years and bring together between eight and 25 partners from research, industry, business development, NGOs and administration from all European countries.

Who are we looking for?

We are looking for a new staff member for our Berlin office to support our growth. Under the supervision of the Director of Finance and Administration and in cooperation with the Project Finance Coordinator you will be responsible for the preparatory accounting (together with the external accounting office) and payments. In addition, you will support with financial and administrative aspects of the implementation of our projects.

What are your responsibilities?

Accounting

Act as focal point for all accounting and payments related matters;
Pre-booking of invoices and coordination with the external accounting office;
Processing payment transactions and monitoring the bank account;
Maintaining an up-to-date cash book;
Managing credit card reconciliation;
Reconciliation and clarification of accounts and open items;
Management of asset accounting;
Main contact person for travel expenses (control, account assignment and internal knowledge management);
Assisting with the preparation of the annual financial statements and the external audit;
Ensuring that all accounting documents are complete and archived in accordance with legal requirements and donor regulations;

Finances

Support the Project Finance Coordinator with the management of project finances and administrative processes;
Prepare outgoing invoices and monitor the payments;
Provide regular accounting reports;
Support with the cash-flow monitoring;
Support with the monitoring of the organisational budget;
Support with the preparation of administrative and financial documents for audits and project proposals.

What is the ideal mix of competencies and skills?

An educational background in Business Administration, Financial Accounting, or similar;
At least four years of financial and/or accounting experience (in an international environment is a plus);
Good knowledge of Microsoft 365 (SharePoint desirable);
Experience in the use of an accounting program (e.g. DATEV) is an advantage;
Good understanding of relevant German laws regarding accounting and taxes (especially VAT);
Team player with a hands-on mentality;
Open-minded and flexible;
Independent and reliable way of working;
Analytical thinking and accuracy;
Ability to work in a diverse and international team;
Very good knowledge of English and German.

What do we offer you?

A meaningful job in a very dynamically evolving environment, where you contribute to climate change mitigation; reduction of pollution and biodiversity loss;
A job in a firmly established, successful, highly dynamic company with a long-term secured project portfolio;
An attractive fixed salary; as well as potential bonus payments;
An interesting multi-cultural, international and diverse team;
The possibility of continuous personal development;
We encourage and support you in attending targeted training measures;
An optimal working environment with a beautiful loft office in the middle of the Schöneberger Kiez with 2 minutes walk from S-Bahn/U-Bahn/Bus;
Up to three home office days per week; flexible working hours and holiday regulations (by arrangement);
Regular overall team retreats to promote internal knowledge transfer, generate shared ideas and strengthen the working atmosphere.

How do you apply?

Please send us your CV with a meaningful cover letter in English and any other documents to: lm@sustainable-projects.eu. Subject: Finance and Accounting Officer

Closing date for applications: 9 June 2024. The position may be filled before the deadline has been reached, so early applications are encouraged.