Sales support 70-100% (f/m/d)

The position is office-based and works closely with colleagues, senior executives, government and university contacts, customers, partners, and other external stakeholders. It requires sound judgment, discretion, confidence, and the ability to understand context—not simply complete assigned tasks.

Key Responsibilities

• Manage the Managing Director's calendar across multiple time zones, including calls, meetings, conferences, and keynote engagements; prevent conflicts and ensure the Managing Director is fully prepared.
• Track calls, emails, commitments, deadlines, and follow-ups; discuss priorities with the Managing Director, provide timely reminders, and help drive tasks through completion.
• Draft and coordinate professional email correspondence and respond directly to internal and external stakeholders within agreed parameters.
• Capture notes from key meetings and convert them into clear memos, decisions, action items, and updates so the Managing Director's work creates value for the broader organization.
• Maintain an effective flow of information between the Managing Director and PHENOGY's teams, including keeping him informed of relevant internal and external developments.
• Serve as a trusted point of contact when the Managing Director is traveling or unavailable; resolve routine matters, route requests, and escalate issues appropriately.
• Coordinate communication with C-level executives, managing directors, government representatives, universities, colleagues across PHENOGY, and key internal partners.
• Support formal administrative processes involving public authorities and universities, including research-project applications, certifications, tenders, and related documentation and deadlines.
• Prepare and format presentations, executive briefings, meeting materials, customer and project documents, and maintain accurate records in relevant office and CRM systems.

What Success Looks Like in the First 6-12 Months

• The Managing Director's calendar, commitments, and communications are organized, accurate, and reliably followed through.
• Important meetings and external engagements are translated into useful memos, decisions, and actions that keep the wider team informed and aligned.
• The role develops trusted working relationships, increasingly exercises sound independent judgment, and earns positive feedback from the Managing Director and team.

Required Qualifications

• At least 3 years of experience in executive assistance, executive coordination, business development support, or a comparable role supporting senior leadership.
• Native-level or fully fluent German and good professional English, with the ability to prepare polished correspondence, meeting summaries, and executive memos.
• Demonstrated success managing complex calendars, competing priorities, international time zones, and high volumes of communication and follow-up.
• Working knowledge of the administrative and legal frameworks used by public authorities and universities, including research-project applications, certifications, and tenders—or directly comparable experience.
• Strong command of Microsoft Office, especially Outlook, Word, and PowerPoint; confidence learning and maintaining CRM and other internal systems.
• Excellent judgment, discretion, diplomacy, and situational awareness when communicating with senior business, government, academic, and external stakeholders.
• A proactive, structured, and service-oriented approach, with the ability to connect information, anticipate needs, and work effectively in a fast-moving international environment.

Preferred Experience

• Experience in battery technology, energy storage, BESS, clean energy, or another technical industry.
• Experience supporting public funding, research partnerships, certification processes, or institutional stakeholders.
• Experience in a startup, scale-up, or internationally distributed organization.

We offer you:

• Join a high-caliber environment that enables you to develop your full potential, shape your job, and take ownership.
• Participate in the development of PHENOGY and inspire the world to transition to sustainable energy.
• Become part of our eco-passionate expert team - a first-class team all around.
• Benefit from flexible work hours as well as remote and on-site working in a modern sustainable office.
• Enjoy various events.

At PHENOGY, we highly value diversity, equality, and inclusion. It makes our company stronger. Our philosophy: one mindset, many minds.