Managing the Director’s calendar, correspondence, and priorities, ensuring efficient scheduling and optimal time management, Organising day-to-day workflows and handling tasks with discretion, reliability, and foresight, Arranging business travel, including itineraries, bookings, and expense coordination, Acting as a key interface between the Director, the department, and internal and external partners, Supporting departmental operations through coordination of meetings, communication, and internal processes, Maintaining office systems and administrative processes, including documentation, filing, and bilingual (German/English) correspondence, Planning, organising, and supporting departmental and institutional events, Preparing meetings, attending them where required, and producing accurate and concise minutes, Managing mailing lists, welcoming guests, and ensuring a professional and collegial environment, Taking on special assignments independently, proactively reducing workload at the Director level, Handling sensitive and complex matters with the highest level of professionalism and confidentiality, Supporting the preparation, monitoring, and coordination of departmental budgets
