Project Officer EC-FFPA (maternity cover)

PRINCIPAL ROLES AND RESPONSIBILITIES

The Project Officer - NAPP will play a key role in the Asia-Pacific region for the project’s coordination, financial and administrative management, and compliance with European Commission requirements. The post holder will take the lead in meeting reporting obligations towards the EC, engaging with stakeholders, and supporting the project's implementation. Specifically, the Project Officer will:

• Ensure coordination among all NAPP staff to ensure effective project implementation.
• Compile donor narrative reports and support the Finance team in compiling donor financial reports for the NAPP region.
• Ensure compliance with and visibility of project requirements.
• Contribute to the implementation of the project’s monitoring and evaluation plan.
• Process all NAPP expenditure and provided technical support with NAPP’s procurement funded by the project.
• Compile information for internal reporting of NAPP funded activities.
• Support with logistics for related project events, activities and ensure visibility of the project internally and externally.
• Support FI Project Management team with project tasks, logistical support for events, taking notes and maintain digital document management systems.

Contribution to the Financial grant management:

• Control financial and cash flow for AP region;
• Monitor activities and expenses for AP region;
• Manage effective and cost efficient administrative and internal financial procedures for AP region;
• Maintain oversight of the project’s bookkeeping, payments etc. for AP region;
• Manage budgetary and financial resources, assure quality standards and timeliness, set up and implement interim, annual and final financial reports for AP region.

Other responsibilities:

• Support the presentation of the project in internal and external events, as relevant
• Provide technical and thematic inputs on Terms of Reference as necessary, co-designing targeted workshops and execution of activities
• Travel as required.
• Perform other duties and tasks, consistent with the skills and expertise, as required.

SKILLS REQUIRED

Level of education: The position holder will have a bachelor’s degree in development, business, international relations or comparable qualifications or another relevant field.

Years of professional experience: A minimum of 2 years’ experience in a relevant area of work.

Job Specific Competencies/knowledge:

• Grant-management
• Grant-financial management
• Project Planning and Implementation
• Project Monitoring and Controlling
• Stakeholder Management
• Risk Management
• Event/conferences organization
• Creating learning content

Personal Qualities:

• Collaboration / Teamwork
• Conflict management
• Relationship management
• Problem-solving
• Attention to detail
• Cross-cultural communication
• Presentation skills
• Rapid learning
• Multitasking
• Prioritization
• Flexibility
• Proactive Communications for escalation & decision making

Software/Tools:

Project Management Software (e.g. TolaData, others), MS365 (Excel, Word, Outlook, Power Point, Teams, Planner, Forms, Canva, Clipchamp, Kobo Toolbox), Salesforce, other relevant AI digital tools

TERMS AND CONDITIONS

• This is a maternity cover position within Fairtrade International.
• Location is at Fairtrade International offices in Bonn, Germany with the opportunity for hybrid work arrangements
• The office language is English.
• Salary as per the Collective Bargaining Agreement for the Wholesale and Foreign Trade Industries for North Rhine Westphalia Group V and overtariff payments (starting at 3,814.00 Euros gross per month)
• Holiday Bonus and 13th salary
• 30 days of holidays per year (for fulltime employees)
• Subsidised public transportation ticket
• Subsidised meal services
• Childcare cost subsidy