Business Assistant (m/f/d)

H.34-2026_11: Business Assistant (m/f/d)

To support our business departments, we are looking for a well-organised and service-minded Business Assistant (m/f/d). In this varied role, you will support our departments Water & Agriculture and Climate & Nature, coordinate executive management meetings, and independently organise the company-wide travel office.

Full-time or part-time

Starting immediately

Responsibilities

Departmental assistance:

• Provide organisational and administrative support to the Water & Agriculture and the Climate & Nature Departments;
• Support the preparation and compilation of proposals and prequalification documents;
• Coordinate appointments and meetings, prepare materials, handle correspondence, and maintain documents and data;
• Communicate with internal and external contacts and help keep day-to-day processes running smoothly.

Company-wide travel service:

• Maintain the master data for travellers and companies in our corporate travel management software EGENCIA;
• Coordinate and book business travel (flights, train journeys, hotels and rental cars); handle changes, cancellations and last-minute adjustments;
• Assist with visa, entry and other travel-related formalities;
• Check travel expense claims for completeness and compliance with the internal travel policy, and advise employees on bookings, expenses and travel rules.

General assistance and office management:

• Manage incoming and outgoing mails, including sorting and distributing;
• Prepare rooms for meetings with visitors; welcome visitors, respond to the doorbell, and answer and direct incoming calls through the switchboard;
• Take on further administrative and office management tasks by agreement and within the available capacity.

Your profile

• You have completed vocational training as an office or team assistant, secretary, or foreign-language correspondent, or hold an equivalent qualification;
• You have a good command of German and English and can understand written French;
• You have very good MS Office skills and are comfortable preparing and maintaining documents and data using office and collaboration tools;
• You are highly organised and reliable, and can manage several tasks and deadlines in a structured way;
• You communicate clearly and confidently with colleagues, managers and external contacts, and follow a service-oriented approach;
• You work independently and conscientiously, show initiative, and contribute positively to a collaborative, international team;
• Regular on-site presence at our Essen office for at least four days per week is preferred.

What we offer

• Meaningful and responsible tasks in a growing company with a strong social impact;
• Flat hierarchies and short decision-making paths that foster agility and innovation;
• A dynamic, international team that values collaboration and a positive work environment;
• Freedom to contribute your own ideas and actively shape processes;
• Strong focus on work-life balance: flexible working hours, 30 days of vacation, overtime compensation;
• Team events, attractive employee benefits, and a culture of appreciation and respect.

Interested?

Please send your application documents, salary expectations and earliest availability with the subject line: H.34-2026_11 - Business Assistant (m/f/d) to: Apply Now

We look forward to meeting you!

Dorsch Impact GmbH Baumstraße 25 45128 Essen, Germany