Working Student in Events

Booth and logistics

• Research and book booth services (electricity, carpeting, furniture, lead scanning)
• Coordinate booth graphics and print materials with the marketing team and print suppliers
• Organize booth and demo equipment shipping, incl. customs documents for non-EU events e.g., Prepare Carnet ATA and relevant POAs, prepare new carnets (with support of Manager)
• Source and order merchandise and giveaways with Marketing team
• Check, sort, and restock booth equipment after each event at our storage unit in Gießen and keep the inventory up to date

Team and travel

• Register attendees and coordinate who attends which event
• Find and book hotels and share all logistics with the team
• Prepare the brief for the attendees on booth schedule, merch and messaging
• Occasionally travel to on-site booth build-up and breakdown

Promotion and follow-up

• Coordinate pre-event promotion with the marketing team (LinkedIn, newsletter, invitations to meet at the booth)
• Ensure leads are captured and handed over to sales in HubSpot after each event, keeping the forms up to date
• Check the post-event feedback: costs, leads, learnings, recommendation for next year
• Document all processes and track progress in Notion

Who you are

• Enrolled at a German university, ideally in life sciences, business, event management, or communication
• Highly organized: you keep many deadlines, vendors, and people on track at the same time
• Confident communicator with organizers and suppliers, by email and phone
• Fluent German and English (written and spoken)
• Comfortable with project management; experience with Notion or similar tools is a plus
• Interest in biotech or the life science industry; first event or trade show experience is a plus
• Willingness to occasionally travel to events in Germany and Europe

Interested in working with us?

We’re looking forward to receiving your application. Don’t hesitate to apply if you meet most of the qualifications, we value diverse perspectives. If you have any questions about this position, please contact us.