Executive Assistant to the CEO – Strategy Execution & Transformation

Strategy and decision support

• Prepare analyses, synthesis documents, business cases, and decision papers to support leadership discussions
• Conduct research on markets, competitors, customers, organisational topics, or selected strategic questions
• Translate complex information into clear, concise, and decision-relevant materials
• Support the preparation of board materials, shareholder documents, business reviews, and strategic updates
• Help convert management discussions into practical next steps, workplans, and deliverables

Transformation and special projects

• Support the CEO on transformation initiatives across organisation, processes, governance, and performance improvement
• Coordinate selected cross-functional projects and ensure milestones, dependencies, and deliverables are tracked effectively
• Prepare and support workshops, steering meetings, leadership reviews, and management routines
• Identify bottlenecks, escalation points, and execution gaps and help drive resolution
• Contribute to special projects linked to growth, operating model evolution, organisational development, or strategic change

Execution and follow-through

• Monitor progress on CEO priorities and ensure actions are followed up consistently across teams
• Build and maintain trackers, dashboards, action logs, and management overviews to improve transparency
• Help strengthen management routines, reporting quality, and accountability across priority topics
• Ensure that critical issues are surfaced early and that next steps are clearly defined and owned
• Bring structure and momentum to ambiguous or fast-moving topics

Leadership meeting and governance support

• Prepare Executive Committee meetings, leadership reviews, offsites, and selected internal governance formats
• Coordinate inputs across functions and ensure high-quality preparation of agendas, materials, and follow-up
• Document decisions, actions, and responsibilities clearly and concisely
• Support consistency and discipline in management communication and follow-through
• Help professionalise internal governance mechanisms and decision preparation

Communication and stakeholder coordination

• Draft internal and external messages on behalf of the CEO where appropriate
• Support the preparation of speeches, all-hands content, leadership messages, and selected stakeholder correspondence
• Interface professionally with senior internal stakeholders, external partners, and selected customer-facing contacts where relevant
• Ensure communication is clear, well structured, and aligned with executive expectations
• Represent the office of the CEO with discretion, reliability, and high professional standards

Your profile:

• Master degree in Business Administration, Economics, Management, Political Science, International Relations, Engineering, or a related field
• First relevant professional experience in strategy, consulting, project management, business operations, finance, transformation, or executive support in a demanding environment
• Strong experience in preparing presentations, executive documents, analyses, and structured decision support materials
• Proven ability to coordinate multiple stakeholders and workstreams in parallel
• Strong analytical and conceptual skills with the ability to structure complex topics clearly
• High level of confidence in working with senior stakeholders and handling confidential topics
• Strong command of PowerPoint, Excel, and common productivity tools
• Very good written and spoken German and English; further languages are an advantage

Personal strengths

• Highly structured, reliable, and execution-oriented
• Strong analytical mindset and sound business judgment
• Proactive, solution-oriented, and able to work independently
• Professional, discreet, and trustworthy in sensitive environments
• Strong communication and synthesis skills
• Calm under pressure and effective in dynamic settings
• Able to combine attention to detail with a strong sense of priorities
• Collaborative and effective across different functions and seniority levels

Desirable background:

• Experience in a strategy consulting, corporate strategy, transformation, or chief of staff-related environment
• Exposure to executive-level reporting, board preparation, or shareholder materials
• Experience in an international, interdisciplinary, or technology-driven business
• Familiarity with project-based or matrix organisations
• Interest in organisational transformation, business growth, and leadership processes

What we offer:

• A visible role with direct exposure to the CEO and key business priorities
• The opportunity to work on strategy, transformation, special projects, and executive decision support in one role
• Broad insight into company management, cross-functional coordination, and leadership processes
• An international and interdisciplinary working environment
• Training and development opportunities because your experience and knowledge count
• A respectful, friendly, and modern working environment with a leadership style based on trust
• Flexible working hours and the opportunity to work from home within the framework of our regulations
• Workation: temporary work from abroad depending on individual and legal requirements
• An attractive Munich location with excellent public transport connections and strong outdoor and leisure options nearby
• A range of additional benefits, e.g., public transport contribution (job ticket), company pension scheme (optional), travel health insurance (worldwide), occupational health management and more

Further information:

• Place of work: Headquarters in Munich
• Full-time position (40 hours per week)
• Permanent position, available to start as soon as possible