Personal Assistant (m/f/d) to support the Department Director (part-time 50 - 75%)

Your profile

• Completed training as a foreign-language secretary or a comparable business degree
• Initial professional experience in the field is desirable
• Written and spoken fluency in German and English is essential
• Good skills in French are expected
• Advanced skills in using standard software packages, especially MS Office (Word, Excel, PowerPoint, Outlook) are required
• Good knowledge of graphic design programs is a plus
• Even with a changing and varied workload, you maintain a clear overview, manage multiple tasks simultaneously, and set priorities
• You display strong diplomacy and loyalty, and focus on goals
• You are a team player, communicative, and bring a high degree of flexibility and initiative to the role

We offer:

Located in a region that connects Germany, France and Switzerland, our institute offers an international research environment with outstanding infrastructure facilities and a positive working atmosphere that places a high value on work-life balance.

• Payment according to TVöD up to a maximum of E8/9a if the collectively agreed and personal requirements are fulfilled
• Social benefits in line with public service (VBL)
• Additional performance-related remuneration component
• Professional training and development opportunities
• Good public transport connections and subsidy for job ticket
• Challenging work in a modern working environment
• Mobile working at a location of your choice within Germany is possible up to a maximum of 40% of the regular weekly working hours in justified cases.
• There are shops within walking distance where you can buy food
• Welcome-Service
• Family-friendly offers (affiliated day care center at the institute, parent-child room, breastfeeding room)

We value and promote diversity, inclusion and equal opportunities, so we welcome applications from all backgrounds. We particularly welcome applications from people with severe disabilities. We would also like to increase the proportion of women in areas where they are underrepresented and therefore expressly encourage women to apply.

Application deadline

Have we sparked your interest? Please apply with your complete application documents (letter of motivation, curriculum vitae, certificates) as well as information of your preferred % working hours via our online application portal by 23 th November 2026.