Senior Grant and Project Manager

Resilient Tech Initiative: Senior Grant and Project Manager (all genders)

We are looking for an experienced Grant and Project Manager to steer and manage the implementation of the grant project that is providing the means for the incubation of a new independent organization dedicated to strengthening digital resilience under authoritarian conditions.

About the Resilient Tech Initiative

The Resilient Tech Initiative (RTI) is a new, independent European organization strengthening democratic resilience against digital authoritarianism. It is being incubated by the Sovereign Tech Agency, with support from the European Union.

During the incubation period, RTI will be established, its governance and operational structures put in place, and its initial team recruited. Once operational, the new entity will develop, implement, and evaluate its first funding cycle, building the evidence and experience needed to inform its long-term program design and future independent operation. RTI will fund the tools, infrastructure, and community networks that counter digital authoritarianism, enabling people to access reliable information, communicate safely, and coordinate civic action under and across authoritarian conditions globally.

About the Sovereign Tech Agency

The Sovereign Tech Agency is dedicated to strengthening open digital infrastructure as a foundation of digital sovereignty, innovation, and public services. Commissioned by the German Federal Ministry for Digital Transformation and Government Modernisation, we invest in critical open source technologies and the people and communities behind them.

The Sovereign Tech Agency GmbH is the employer for this role.

Who we are looking for

We are looking for an experienced Grant and Project Manager to steer and manage the implementation of the grant project that is providing the means for the incubation of a new independent organization dedicated to strengthening digital resilience under authoritarian conditions.

The Senior Grant and Project Manager will be working closely with the Project Lead - Strategy and Program, the Sovereign Tech Agency’s leadership, as well as other partners and stakeholders to ensure the effective and compliant implementation of the grant project within the Sovereign Tech Agency.

Your Tasks

• Manage the project and its funds, including communication with and reporting to the European Commission:
• Set up a financial controlling framework and manage project finances along the European Commission’s financial guidelines and the Sovereign Tech Agency’s financial framework,
• Adjust and maintain budgets in line with the grant agreement and prepare and implement contract amendments when needed,
• Keep consistent documentation and proof of costs, such as invoices, subcontracts, time sheets, etc.,
• Collect the project team’s input on and prepare mandatory reports to the European Commission,
• Wind down the project, including managing the final financial audit.
• Manage procurement and contracting processes within the project:
• Identify procurement needs based on the project plan and budget,
• Prepare requests for proposals and tenders with support from the project’s legal counsel,
• Carry out the procurement and manage delivery of goods and services,
• Manage project contracts,
• Ensure compliant documentation.
• Build and maintain a project management environment for the team:
• Build and maintain a project database including key project information, process documentation, milestones, and tasks,
• Own status meetings and status reports,
• Follow up with team members in charge in case of delays and project plan changes.
• Support hiring processes:
• Support the Project Lead - Strategy and Program with the development of job descriptions,
• Manage the administrative aspects of all hiring processes in close cooperation with the Sovereign Tech Agency’s HR Manager,
• Organize interviews with applicants and support the Project Lead - Strategy and Program before, during, and after the interviews.

Your Qualities

• Minimum of 3 years of comprehensive professional experience in managing EU Grant Projects,
• Experience in translating EU grant agreements into effective operational delivery,
• Experience in managing and controlling budgets,
• Experience in day-to-day project management,
• Experience in managing and operationalizing procurement processes in line with German procurement frameworks for the public sector,
• Basic experience in hiring processes,
• Familiarity with the fields relevant to the role is a plus: digital rights, internet freedom, open source,
• Excellent written and verbal communication skills in English. Our working language is English, so you must be able to communicate clearly and succinctly in English,
• You’re organized, self-directed, and proactive, working effectively with modern collaboration tools,
• You’re flexible and comfortable with ambiguity, and you enjoy the fast pace of helping build a new organization from the ground up.

How to apply and the next steps

Please submit your application in English using this form.

We will confirm receipt of your documents by email. We will set up an introductory meeting as soon as possible, depending on your availability, either in person in Berlin or via video call. We will accept applications for this position at least until 30 November 2026.

If you have any questions, please feel free to email us at Jetzt bewerben.