Anforderungen auf einen Blick

Professional training (Erforderlich)
English (Erforderlich)
German B2 (Erforderlich)
Microsoft Office (Erforderlich)
3+ years experience (Wünschenswert)

ErforderlichWünschenswert

Heute

Executive Assistant (m/f/d)

Organisation & Administration Dresden

Developmental and Evolutionary Biology & Genetics Neurosciences Structural and Cell Biology

Job Code: 2026-ExecutiveAssistant-Homebase-6000

Job Offer from October 23, 2026

The successful candidate will provide comprehensive assistance to a homebase, including a Scientific Director and associated Research Group Leaders. Fulfilling an important role at the intersection between scientists and administration, you will provide a professional, efficient and courteous first point of contact, often requiring a high level of creativity and tact. The job will benefit from someone with a service-oriented mentality, attention to detail, and excellent communication skills.

Main Responsibilities

Director Support

Organize and plan administrative logistics for a Scientific Director, including scheduling, communication, events, and travel
Provide proactive oversight and support for the director
Prioritize messages for action, draft and proofread responses in English and German, preserving confidentiality
Facilitate interactions and communication in German
Prepare agendas and take high quality minutes, follow up for the director

Group & Institute Support

Organize administrative tasks for the director’s homebase (2-3 additional group leaders), focusing on scheduling, communication, events, and travel
Support for institute committees, prepare agendas and minutes, follow up tasks
Coordinate guest researcher visits and events (e.g. meetings, seminars, summer schools, alumni events)
Assist with personnel matters (supporting initial contract requests and extensions, onboarding and offboarding)
Engage with fellow executive assistants regarding work matters, quality improvement, and continued personal development