Programme Assistant - EMBO Young Investigator Programme (absence cover)

JOB TITLE: Programme Assistant - EMBO Young Investigator Programme (absence cover)

The EMBO Young Investigator Programme (YIP) supports outstanding young group leaders in the life sciences across Europe. The Programme Assistant will provide administrative and logistical support to the YIP team, ensuring the smooth running of the programme. This is a temporary position to cover an absence.

What you'll do

• Provide comprehensive administrative support to the EMBO Young Investigator Programme team.
• Assist in the organisation and execution of YIP meetings, workshops, and events, including venue booking, travel arrangements, and catering.
• Manage programme-related correspondence and maintain programme databases and contact lists.
• Process invoices and expense claims related to the programme.
• Prepare and format documents, presentations, and reports.
• Liaise with internal and external stakeholders, including YIPs, committee members, and other EMBO staff.
• Assist with the onboarding of new YIPs.
• Handle general enquiries related to the YIP.
• Contribute to the continuous improvement of programme processes and workflows.

What we're looking for

• Completed secondary education or equivalent vocational training.
• Proven experience in an administrative or secretarial role, preferably within an international or academic environment.
• Excellent organisational and time-management skills, with the ability to prioritise tasks and manage multiple deadlines.
• Strong communication and interpersonal skills, with a professional and service-oriented attitude.
• Proficiency in standard office software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint, Outlook).
• Excellent command of English, both written and spoken.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discretion and ability to handle confidential information.

What we offer

• A dynamic and international working environment.
• The opportunity to contribute to a prestigious scientific programme.
• A competitive salary and benefits package.
• Contract: Full-time, temporary contract for absence cover.
• Start Date: As soon as possible.
• Location: Heidelberg, Germany.